In this informative guide, we delve into the procedures and documentation required for importing 100% brand-new machinery in Vietnam.

Machinery, equipment, and production lines are a broad group of products with significant consumption in recent years. Therefore, the demand for importing brand-new machinery is steadily increasing. To gain a better understanding of the procedures for importing 100% brand-new machinery, we invite our customers to refer to the following article by Unicorn Global.

1, Import Policy for Brand-New Machinery

Machinery and equipment are complete structures composed of various parts and components linked together for the purpose of design and operation.

  • Currently, imported machinery in Vietnam is classified into two main categories: 100% brand-new machinery and used machinery. 100% brand-new machinery is defined as machinery that has been produced and shipped, never been used, has intact labels, and is not too old. However, to ensure whether machinery is truly 100% brand-new, one must rely on assessments from inspection agencies. Some types of machinery may require specific documentation.
  • HS codes for imported 100% brand-new machinery can be found in the HS code list under chapters 84 and 85 of the import and export tax system.

2, Documentation for Quality Inspection of Brand-New Machinery

Depending on the type of goods, the quality inspection process may vary.

However, the documentation for quality inspection typically includes:

  • Sales contract.
  • List of goods.
  • Commercial invoice.
  • Bill of Lading (B/L).
  • Quality certificates.
  • Product descriptions, technical documents as required by the inspection standards.
  • Registration for quality inspection.
  • Certified copies of quality certificates and other related technical documents.

3, Customs Documentation for Importing Brand-New Machinery

For 100% brand-new machinery that does not fall under the category of specialized goods or require an import license, the import process is similar to that of regular cargo.

Customs documentation for importing brand-new machinery, according to Circular 38/2015/TT-BTC, includes:

  • Customs declaration (generated from customs declaration software).
  • Commercial invoice.
  • Bill of Lading.
  • Certificate of Origin (if applicable).
  • Packing list.
  • Product description list, catalog, and quality inspection results.

4, Frequently Asked Questions

4.1. What are the HS codes for machinery and equipment?

For machinery and equipment, they are categorized under two main chapters in the tariff system: Chapter 84 and Chapter 85. HS codes are applied based on the specific type of product and may vary in each case.

4.2. Is it necessary to register for quality inspection when importing 100% brand-new machinery?

For 100% brand-new machinery, if they belong to specialized goods categories managed by various ministries and do require a license, you will need to proceed with quality inspection registration upon import.

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